A good leader sets clear expectations.
One of the challenges of leadership is in motivating others to achieve goals. But this is essential in making progress in your organization. It is especially important that the two people be on the same page as they work together. Brian Tracy said “Whatever we expect with confidence becomes our own self-fulfilling prophecy.” With that in mind, why would a good leader fail to share his expectations with those who report to him?
Some things are critical to your success.
- Set specific, relevant goals. Vague goals do not help anyone achieve the desired end. I have written before about the time during an annual review when a supervisor told me I needed to be more proactive. When I asked for clarification so I knew what to focus on, I was told “just be more proactive.” I pursued that goal for a year, but not in the direction my supervisor had wanted. I still don’t know exactly what was wanted.
- Set deadlines and checkpoints. A good goal must have a target date. And frequently there are intermediate steps that should be checked. Sometimes it is just good to have a progress check. These should be discussed together so that expectations are clear. There is nothing worse than being called in to account for progress on a goal without warning, and being chastised because you are not on track. Just as runners measure their split times at given points, leaders must also take measure periodically and give meaningful feedback to their team members.
- Make sure that the metrics for measuring progress are clearly understood. Thomas S. Monson has said “Where performance is measured, performance improves. Where performance is measured and reported, the rate of improvement accelerates.” But both sides must be using the same measuring stick. I was once called out (at an unscheduled checkpoint) for falling short on a goal. By the measurements I used, the numbers had doubled from the previous year; I thought I was making good progress. But that wasn’t how my supervisor saw it. Be clear on what you are measuring and how you will measure it.
- Praise progress, and don’t focus on shortcomings. Dale Carnegie taught to begin with praise and honest appreciation, then to call attention to people’s mistakes indirectly. The phrase that has stuck with me for 40 years is “Be hearty in your approbation and lavish in your praise.” He also suggested that the leader give the other person a fine reputation to live up to.
- Never ever blindside anyone in an evaluation, not even in a crisis situation. This goes along with the clearly defined checkpoints and clear metrics. If you must call an additional intermediate meeting, give the individual some indication of what will be discussed (maybe not if you are firing the individual with cause). If he or she can prepare, the meeting will more productive for both of you.
John Akers said: “Set your expectations high; find men and women whose integrity and values you respect; get their agreement on a course of action; and give them your ultimate trust.”
Isn’t that a significant part of leadership? We must show trust as well as earn it. In setting clear expectations of others we are doing both.
Have clear expectations, and make them known!